Software Licensing Solution

Microsoft Open License


Open License 6.0 Introduction

Software license procurement for the small and mid-size business is convenient and simple through the Open License 6.0 Program. Volume discounts for minimal upfront purchases and availability through a broad worldwide reseller channel form the basis of this flexible approach to software license procurement. Software asset management support through eOpen reduces time spent tracking paper copies of software licenses.

Microsoft Open License 6.0 is designed for corporate, academic, charity, and government organizations who wish to make a minimum initial purchase of five software licenses. Subsequent purchases through Open License may be in any quantity, at any time over a two-year period.

Why participate in Open License?

Volume Pricing. Stretch software procurement budget farther in comparison to retail purchase options.
Easy access. Availability through a broad worldwide reseller channel ensures convenient and fast access to thousands of business software titles.
Simple Software Asset Management. Simple Software Asset Management. eOpen was developed to drive simplicity of software asset management. View Microsoft's records of Open License status, licensee data, purchase/return details, Open License authorization numbers and other Open License information.
Stay Current. Software Assurance ensures access during term of coverage to the most current versions of enrolled software to keep business solutions competitive.

Open License Offers Two Licensing Solutions

Microsoft Open License 6.0 recognizes that small and medium organization s do not all have similar software acquisition needs. Open Business and Open Volume share many of the same program features, but provide small and medium organizations with different purchase options.

Open Business
Open Business is designed for corporate, academic, charity, and government organizations who wish to make a minimum initial purchase of five software licenses.

Open Volume
Open Volume is targeted toward small and medium businesses. It offers deeper savings to organizations that choose to boost their upfront purchase. It uses product pools and points to establish the entry minimum for discount price levels. Similar to Open Business, an Authorization number is issued the first time an order is placed and should be used when placing future orders to ensure the two-year price level.

Open Volume incorporates product pools and points to determine Open Volume eligibility. Software products are grouped into three separate product pools; the applications pool, the systems pool and the server pool. Product pools allow the combination of a variety of similar Microsoft software products in order to achieve deeper volume pricing discounts. The applications pool includes products like Office, Project, Visio, and Visual Studio. The Systems pool contains Windows operating system upgrades like Windows XP Professional. Examples of products offered within the Server pool include Windows XP Standard Server and Exchange.

Each software license carries a point value. For example, Office Professional is 2 points, and Windows XP Standard Server is 15 points. The Software Assurance component of License & Software Assurance is worth ½ the total point value of its accompanying license annually. For example, if Office is worth 2 points, Software Assurance is worth 1 point for each year it is maintained during the term of the Open License agreement.

To determine Open Volume eligibility, simply multiply the product license point value by the number of licenses that will be ordered, per pool. Open Volume purchase eligibility occurs when the requirement of 500 points per pool is met. This requirement is different in the Europe, Middle East, and Africa regions. In these regions, the upfront order requirement is both 150 point and 500 points per pool.

Open License Program Comparison

Software Assurance New in 6.0

Software Assurance (SA), is a new, simpler way of obtaining upgrades to the latest and most innovative Microsoft products. License & SA (L&SA) combined replace Version Upgrade (VUP), Product Upgrade (PUP), Upgrade Advantage (UA), and Competitive Upgrade (CUP) product types offered in Open License 5.0.

Once purchased for a particular product, L&SA provides the right to run the latest version of that product and is immediately eligible for upgrades to that product released during the term of the Open Authorization number.

Software Assurance Benefits
Software Assurance (SA) may offer businesses benefits beyond merely the ability to upgrade to the latest software releases. Having SA in place across an entire enterprise can reduce the amount of valuable time spent tracking multiple versions of software. Additionally, it may promote more expedient execution of business solutions due to reduced need for management approval to finance new software licenses.

From a pure breakeven analysis standpoint: SA is less expensive for upgrades that occur between every 2.5 to 3 years than purchasing new licenses. The annual reference price of SA is 25% of the license for server products and 29% for desktop and systems products, so if upgrade frequency is 4 years or less for servers and 3.4 years or less for desktop or systems products, it would be more economical to attach SA to licenses than purchase a full license on an ad hoc basis when upgrading.

How Software Assurance Works
Software Assurance (SA), is a great value proposition for organizations who value the ability to deploy and update solutions based on the most recent technology releases.

Once purchased, SA enables an organization to take advantage of technology advancements available through future version software products released during the term of the Open License authorization number. This advantage also applies to older version software, which offers organizations additional flexibility in deployment of solutions that meet their needs.

Purchasing Software Assurance
Software Assurance (SA) may be purchased with the License through License & Software Assurance (L&SA). SA coverage runs for two years or the remaining balance of the term of the Open License Authorization number. SA must always be paid for in two—year increments, regardless of when it was purchased. In cases where time has passed after the initiation of an Open License, it may be advantageous for an organization to open a new Open License in order to receive the most value from their SA purchase.

There is a period of 90 days from the purchase of a Full Packaged Product (FPP) license in Retail or from the purchase of a license from an Original Equipment Manufacturer (OEM) to enroll that product in SA. Application product licenses purchased in Retail or from an OEM may not be enrolled in SA.

window.onload = function () { window.location.hash="#pageText" }

Note: In Open License, SA is only available at a two-year price.



eOpen Offers the Following Benefits

• Online access to license agreement and product use rights
• Easy access to transaction history Including acquisitions, reorders, and returns
• Access to Volume License Product Keys to install your software
• Online updates of license contact information
• Reduction of administrative costs associated with manually tracking license certificates and software compliance

When Microsoft accepts an Open License order, the authorization number and license number are created and posted to eOpen within 24 hours reflecting the
updated license status. Access information regarding the Open license purchases including:

• Authorization number
• License number
• Name and address of purchaser
• Date of Initial order
• Expiration of authorization number (last day to reorder)
• Products and quantity ordered

Open License Software Assurance (SA) Evaluator
The Open License Software Assurance Evaluator on, can assist you in determining the most cost effective method for purchasing SA.

Note: If you have not used eOpen before, you must set up a passport, input your license number and authorization number details into eOpen before using the Evaluator tool.

The tool summarizes Open License purchases in the current eOpen view. The products are then grouped into four categories:

1. Not Current - Indicates licenses maintained for a previous version of a product.
2. Current without Upgrade Advantage - Indicated licenses maintained for a current version of the product, but not rights to new releases.
3. Current with Upgrade Advantage - Indicates licenses maintained for a current version of the product and rights to versions of that product released during the Upgrade Advantage period.
4. Not Analyzed - The tool is not equipped to analyze every situation. In this case, please speak to your Account Executive at MacMall for appropriate analysis.

Once categorized, the tool will provide options on how products in the first three categories can be covered by SA. Once the licenses have been analyzed, save the analysis and share it with your MacMall Account Executive to determine the best course of action. The tool is currently available in English, French, German, Italian, Japanese, Korean, Brazilian Portuguese, and Spanish.

Placing an Order

Contact your Account Executive at MacMall